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Southside Elementary School
Site-Based Decision Making Council
 Next Meeting Monday, Spetember 19 @ 4:00

Steven Fowler   Chairperson
Terri Whitaker   Secretary
  Teacher Representatives  
  Ashley Hunt
Brooke Moore
Katelyn Smith
Mara Gant
Parent Representatives
  Pam Coleman  
  Mary Beth Midden  

Southside Elementary School

Site-Based Decision Making Council

Meeting Minutes

July 18, 2016

Southside Elementary School’s Site-Based Decision Making Council met in regular session on Monday, July 18, 2016, beginning at 3:00 p.m. in the library. Principal/ chairperson Steven Fowler called the meeting to order at 3:00 p.m.. Council members in attendance were: Ashley Hunt, Katelyn Smith, Brooke Moore, Maribeth Midden, and Mara Gant. Also present was recording secretary Terri Whitaker. Mr. Fowler noted that parent representative Pam Coleman was absent due to a death in the family.

Council members reviewed, and approved by consensus, the agenda for today’s meeting. Move to approve was made by Ms. Hunt, with a second from Ms. Moore. Today’s meeting is the first of the 2016-2017 council year. Mr. Fowler reminded the council that the June 20 meeting had been cancelled after a quorum was not reached, and it was not rescheduled.

Council members reviewed minutes from the last council meeting, the May 16, 2016 regular session, reaching consensus to approve those as written. Motion for approval was made by Ms. Smith, with a second provided by Ms. Moore.

Budget Report: The council examined the Bank Reconciliation Report and General Ledger Report (in-house accounts) for May 2016, as submitted by Southside bookkeeper Ann Wells. Mr. Fowler pointed out a discrepancy of $0.32, which he explained has since been reported to Ms. Asher at Central Office, and which has now been corrected. At next month’s regular meeting, the council will view the June and July budget reports, and should find them balanced. Finding the budget report in order, (with the $0.32 discrepancy accounted for), the council reached consensus to approve the May 2016 budget report as submitted. Move to approve was made by Ms. Midden, with a second heard from Ms. Hunt.

SBDM Election Results: Membership of Southside’s 2016-2017 Site-Based Decision Making Council includes, as teacher representatives: Katelyn Smith and Brooke Moore, both returning from last year, and Ashley Hunt and Mara Gant, returning after one or more years away from the council. Parent representatives are Maribeth Midden, returning member, and Pam Coleman, new to the council. Principal Steven Fowler serves as chairperson. Mr. Fowler reminded council members that this year’s council training is online; members have until October 1 to complete the required sessions. He asked that they print their certificates of completion and turn them in to him.

2016-2017 Staffing Update: Mr Fowler stated that, based on what is currently known, no changes are needed in the staffing plan discussed during the council’s May meeting. As of today, Southside has 55 kindergarten students enrolled, the most in the district. Countywide, the kindergarten enrollment is small so far this year.

2016-2017 Master Schedule: Council members viewed copies of the Master Schedule as it now stands. Mr. Fowler noted that the schedule was arranged so that Ms. Mattox would have planning time with both 4th and 5th grades. Southside will continue to operate on the A-B-C schedule, which has worked well previously.

Technology Update: Mr. Dotson met with the district’s elementary school principals, and Mr. Fowler learned that Central Office will be purchasing 60 ChromeBooks per school. At Southside, those will be used by 4th and 5th grade students. The purchase includes a cart and chargers.
Also, Mr. Fowler reported that old televisions have been removed from several classrooms; those may gradually be replaced by flat-screens.

Southside Title I Compact & Family Involvement Policy: The council viewed copies of the revised Title I Compact, and of the Family Involvement Policy. Schools receiving Title I funding must maintain these documents. A countywide group of teachers and parents recently worked to revise the compact and policy. Mr. Fowler asked that teachers present the documents to Southside families by no later than the school year’s first parent/ teacher conferences. The compact is to be reviewed and signed by a parent ( or “caring adult)”, principal, teacher, and student. The Family Involvement Policy outlines ways that parents ( or “caring adults”) can be involved in their child’s education.
Following their examination of the documents, Mr. Fowler asked for the council’s approval of both. Ms. Gant made the motion to approve, with a second provided by Ms. Hunt.

Principal’s Report:
Estimated Ending Enrollment: It is officially 298, but Mr. Fowler thinks enrollment is now at least 300.

Recent and Upcoming Events: 2 days of Kindergarten Camp have been held so far, with Southside hosting for the district. A 3rd Camp day is scheduled for August 1, and incoming kindergarteners will attend at their respective schools. Teachers will attend Google Classroom Training on July 20. Teachers and staff will return to school on Monday, August 8; Southside’s Back-to-School open house will be 4:00-6:00 p.m. that evening. Students will begin the 2016-2017 school year on Wednesday, August 10.

Request for Executive Session: Mr. Fowler stated: “In accordance with KRS.61.810, I request to go into Executive Session to discuss applications for lunchroom monitor”. The council entered Executive Session at 3:35 p.m..

Reconvene Into Regular Session: At 3:40 p.m., the council reached consensus to return to Regular Session. For the minutes, Mr. Fowler stated that they had discussed applications for lunchroom monitor, but that no hiring decision had been made.

Emergency and Miscellaneous Items: There were none.

Determine Date, Time, and Agenda Items for Next Regular Session: Council members discussed scheduling for their regular monthly meetings during the 2016-2017 council year. Their consensus was that those meetings will take place on the 3rd Monday of each month, beginning at 4:00 p.m.. The council’s next regular session will be on Monday, August 15, at 4:00 p.m.. Council members knowing of items needed for the agenda should submit those to Mr. Fowler in advance of the meeting date.

Adjournment: Hearing no further business, Mr. Fowler entertained a motion for adjournment. The motion was heard from Ms. Hunt, with a second from Ms. Midden. The council reached consensus to approve, and the meeting was adjourned at 3:43 p.m.

Respectfully submitted,

Terri Whitaker
Recording Secretary

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